Sectional Title Management
- Sectional Title Management duties including but not limited to
– Maintaining and storing book of accounts and all supporting documentation
– Maintaining and safekeeping of the following records:
– Details of previous meetings and decisions
– Records of Trustees, members and tenants
– Records pertaining to Sections, exclusive use rights and bondholders
– Records pertaining to future development rights and other prescribed records
– Any other additional documentation
– Preparation and sending of monthly levy statements using a well know accounting software
– Collection of debt owed by owners
– Monthly photographed meter readings for consumption calculations
– Preparation and sending of notices of the trustee meetings and annual general meetings
– Recording of minutes of all meetings held in Body Corporate records
– Registration of Conduct and Management rules
– Obtaining quotations for repairs and maintenance which is the Body Corporates responsibility
– Correspondence with owners and tenants regarding day to day management issues
– Advisory services to Body Corporate Trustees in line with the relevant rules and acts
– Submitting insurance claims to the Body Corporate’s Insurance company
– Any other general management duties as allocated by the trustees
- Financial accounting services including but not limited to:
– Preparation of monthly management accounts for trustees to compare to the annual budgets as approved by the Annual General Meetings
– Drafting of administrative and reserve fund budgets
– Compilation of annual financial statements